Picking the Right Coworking Private Office - Venture X Canada

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Picking the Right Coworking Private Office

November 30, 2020

More and more people are lowering the barrier to entrepreneurship by deciding to use a private office in a coworking space instead of traditional office space. Doing so gives them the benefits of having a private office at a fraction of the cost of a traditional commercial lease while enjoying the perks of a community work environment. Also taking advantage of this new phenomenon – established businesses who are moving to a more work-from-home model and only need to meet up occasionally. If you’re considering a private office located in a coworking facility for your business, here are ten considerations for picking the best private office to start a membership in.


Current Business Needs

The first factor to consider is whether a coworking private office is the right fit for your business. If you are:


  • looking for a professional business address to add credibility to your business or startup
  • planning to market your company in a specific community
  • in need of someone to handle mail sent to your business address
  • want to save on the overhead of a commercial lease, utility bills, office equipment, cleaning costs and more


then a private office space in a coworking facility is the right solution for your company’s needs.


Scalability / Future Business Needs

While a community private office meets your current business needs, those needs will likely change. If you’re a freelancer or an online business, as your business matures, you will likely have to take more client or business meetings. As a startup, you are probably hoping to scale quickly. When choosing the best coworking private office to start a membership in, it’s better to plan ahead and go with one that has the resources that can accommodate your growth. This means choosing a community private office provider that has several private office size and feature options, dedicated workspaces, meeting rooms and conference rooms as part of their facilities and the option to change your service package for a seamless transition as your business evolves.     



For those times when you do need to meet a client or your team at your community private office, it’s reassuring to know that you can schedule that meeting on a weekend or in the evening if you need to. While you’re probably not going to be scheduling too many meetings at 3:00 am, choosing a private office provider that’s open 24/7 gives you the flexibility to schedule your meetings without having to worry about the facility’s hours of operation.


Location, Location, Location

The best coworking private office to start a membership in will largely be based on this factor, although sacrificing on all other considerations for a location you like is not necessarily a good idea. You probably already have a location in mind as part of your business strategy. Whether it’s about convenience to yourself, clients and staff, or you’re picking a location that will add prestige to your brand or you’re targeting a specific city or part of town, there are other factors to take into consideration such as:


  • Is it easy to get to and easy to find?
  • Is there ample parking?
  • Is it accessible by public transit?


Choosing a location because you want a certain address on your marketing materials may end up being the wrong decision if any of the above factors become an issue.


Available Tech

When you do need to visit your community private office space, you’ll need the tools to get your work done. That means choosing a private office that has:


  • high-speed internet and wi-fi
  • modern printers, scanners and fax machines
  • TVs and presentation tools


You’ll also want to ensure that these machines can handle the workload of your more complex jobs.


Appearance / Professionalism

When you first walk into your private office facility, the impression you get is likely going to be a client’s first impression of your company. Walking into a clean, vibrant and colourful workspace with high-quality furniture all work toward instilling a sense of professionalism and productivity when cultivating business relationships. 


Looking ahead, while you may not need to meet regularly with clients right now, you won’t need to worry about having a professional workspace to meet with future clientele. Having a coworking private office in an exciting and well-designed coworking space is the perfect way to represent your business’s brand. 



A community private office needs more than clean, professional working spaces and the right office equipment. There are other amenities you would ideally like to have access to, including:


  • coffee machines or a café
  • staff on-site to assist you 
  • several (clean) washrooms
  • a kitchen / kitchenette / microwave
  • refrigerator
  • stationary, office supplies
  • nearby amenities such as restaurants, coffee shops, gas stations, etc.



This includes both the reputation of the community workspace and the reputation of the neighbourhood it’s housed in (in case picking a specific location because of its reputation wasn’t part of your strategy). 


When researching a coworking private office provider, not only is it important to read their reviews, it might also help to enter the address in your favourite search engine to see what other companies use that facility and check out their reviews as well. 



While price is a significant factor when deciding on the best coworking private office to start a membership in, it shouldn’t be the only one. Paying a low fee only to have to change providers later on because it no longer meets your needs means having to change your address on your business cards, stationery, website, social media, etc., and the disruption to your continuity may not leave the best impression with your clients.


Membership Terms

Finally, before you decide on which community private office is right for you, ask the service provider about the terms of their service. You may end up locked in a year-long contract (or longer) that doesn’t offer you the flexibility to change your plan or end the service early.


If you’re looking for a private office space in a flexible working environment, consider Venture X’s Private Office membership. Whether your needs align with a dedicated single or team working office space – Venture X offers flexible month-to-month contracts and full access to our services and amenities. Perfect for growing teams, our Private Office membership allows you to scale up or down based on your unique business needs.